Email template invitation

Need cheap invitations? Need invitations you can also print at home? Got that too. Organizing a major milestone like a wedding, graduation party, bridal shower, or baby shower? We offer templates for any and every occasion, big and small, so you can focus your energies on all the other event details. Choose from our vast collection of tunes, or upload your own songs.

This site uses cookies to provide you with the best user experience. By using Smilebox, you consent to our use of cookies. Learn More. Create Email Invitations. Customize email invitation templates Planning an event comes with lots of details. If the meeting is important for your business, make sure you provide food and drinks. Especially if the meeting is likely to be over 3 hours long. The attendees will realise you have put effort into the meeting and this will help build rapport with them. Make sure you double check all your wording and how you have executed the invitation email.

Those types of mistakes can be highly embarrassing and will often haunt you for a long time through your colleagues teasing you. Double check that the venue is available before clicking send. No matter what the outcome was, always send a thank you email after the meeting. Your aim should be to ensure that everyone who attended the meeting was pleased with the venue, the refreshments and topics that were discussed.

This is also a great time to send the meeting minutes , so everyone is on the same page about what was discussed and the outcome. This is an invitation letter example for an annual general meeting, so the email is conveyed professionally and remains formal. Another example of an annual general meeting invitation. Once again, professionally written and straight to the point. A sample of an invitation letter for a staff meeting. The email is quite informal but it gets the message across to the recipients.

Kind Regards ,. This is a formal meeting invitation letter template. The full meeting agenda is attached. However, I have also summarized some of the matters to be discussed at the meeting:. Thanks for sharing the amazing tips and the guide is helpful.

You have an amazing site I got a lot of interesting posts from your site. I would like to thank you for your guidance in ways to write a proper official email.

It really helps me alot. Your email address will not be published. How to Send an Invitation Letter for a Meeting. Write a Concise Subject Line A well-crafted email subject line for the meeting invite is crucial.

Include a Meeting Agenda The amount of detail you include is up to you, but it helps to provide an agenda for the meeting. Use Images in the Invitation Letter Pictures tell a thousand words, right? Use Company Colors and Logo Its always best practice to include your company colors and logo in the invitation letter. While the interview invitation email is not altogether complicated, it is a pivotal step in engaging candidates and generating interest in both your open role and company as a potential employer.

When using a template, copy and paste the text into a blank email, replace placeholder text with the correct details and proofread carefully.

While it is important to be clear and concise in interview invitations, it is also a great opportunity to create a stand-out candidate experience. Use the interview invitation email to convey your excitement about the candidate, emphasize your company culture and highlight your employee value proposition.

An upcoming interview — whether over the phone or in-person — can be a source of stress for job seekers, so go above and beyond to make them feel comfortable and confident. Also, be sure to include all the information they might need to prepare.

Doing so will make them feel valued, and they will see you as an employer that truly cares. Doing so will ensure your email is not accidentally overlooked and gets a prompt response. Restate the title of the position early on, even within your subject line. Job seekers may apply to multiple open roles at a company, so inform them of the role for the interview. Additionally, state the name of your company again.

If the interview is in-person, include your office address and either a screenshot of its location on the map or a link to a map with the address already plugged in. For phone or video conference interviews, include the phone number or meeting room link and access code if necessary.

This is especially important for interviews with job seekers who are currently employed elsewhere and need to plan the interview around their work schedule. Give the candidate an estimate of how long the interview should take, and confirm with a start and end time when the official interview is scheduled. Proposing several date and time options helps mitigate back and forth and conveys flexibility. While this is less feasible when scheduling group interviews, it is still important to offer candidates some latitude regarding when their interview will take place.

Include time zones when discussing possible times, even if you believe the candidate lives close to your office. This will help prevent scheduling errors. Say who the interview will be with and what their job title is — you can even link to their LinkedIn profile to help candidates better prepare.

An interview invitation email is an important step in selling the role while you assess candidate fit. Because of that, include your professional email signature with your job title and company logo in every recruiting email to highlight your credentials. An upcoming interview can be stressful and a source of anxiety for job seekers.

Include the following information in your interview invitation email to engage and entice prospective employees. When it comes to in-person interviews, candidates want to look the part. Letting them know what is appropriate in terms of your office dress code helps take the pressure off of deciding what to wear.

Not having to fret over how they physically present themselves allows candidates to focus on the conversation and highlighting their qualifications.

Candidates may come from all over the surrounding area for in-person interviews. Do not assume they will be able to grab a cab. Reference subway lines, train stations, bus routes, bike options and parking garages in close proximity to your office.

Ensuring they arrive at an interview on time is a major point of concern for candidates. Providing them with the resources to plan ahead will earn you serious bonus points. Ideally, your top candidates will come fully prepared for your onsite interview and knock it out of the park. However, if there are any necessary items to bring, let them know ahead of time, so they feel confident going into the interview.

Instead of letting your interviewees wander around the lobby looking for your office, explain how they should get to the interview room once they arrive at the building. Let them know who they should speak to about getting access to your floor, call out objects to help them orient themselves and mention how they should notify you when they have arrived. Streamline the conversation and help the interviewer find out pertinent information by providing the candidate with a list of topics to bring up or be prepared to discuss.

State what the interview is about such as getting to know a candidate better or discussing a recent product launch.